SERVICES

Rules for Loan, Return, Renewal and Reservation of Materials

  • Users are not allowed to make loans on behalf of other members.
  • Users must ensure the materials are in good condition, not torn or scribbled on during borrowing and returning.
  • Borrowed materials must be returned according to the stipulated return date.
  • Users are required to check and pay any fines before making a loan.
  • Users are fully responsible for the materials borrowed.

Self Check-out Machine User Guide

Only registered users are allowed to borrow either from the Circulation Counter or from the Self Service Machine. In case of difficulties, users are advised to contact the Main Counter staff.

  • Valid user ID card is required.
  • Follow instructions stated on monitor.
  • Keep receipts as proof of loan or loan reference.
  • Contact staff at Service Counter in case of difficulty/problems with machine use.

Loan Privileges

For reference only. Subject to library terms and conditions.

Academician
Collection Total Items Loan Period
General 30 items 90 days
Serial Publications Latest (2 items)Bound (2 items) 2 Hours / In-house reference3 days
Multimedia Subject to loan quota 14 days
Special Subject to loan quota 90 days
Red Spot Subject to loan quota 7 days
Research 1 item 2 Hours / In-house reference
Professional Management Staff
Collection Total Items Loan Period
General 25 items 90 days
Serial Publications Latest (2 items)Bound (2 items) 2 Hours / In-house reference3 days
Multimedia Subject to loan quota 14 days
Special Subject to loan quota 90 days
Red Spot Subject to loan quota 7 days
Research 1 item 2 Hours / In-house reference
Support Staff
Collection Total Items Loan Period
General 10 items 30 days
Serial Publications Latest (2 items)Bound (2 items) 2 Hours / In-house reference3 days
Multimedia Subject to loan quota 14 days
Special Subject to loan quota 30 days
Red Spot Subject to loan quota 7 days
Research 1 item 2 Hours / In-house reference
Postgraduate
Collection Total Items Loan Period
General 30 items 30 days
Serial Publications Latest (2 items)Bound (2 items) 2 Hours / In-house reference3 days
Multimedia Subject to loan quota 14 days
Special Subject to loan quota 30 days
Red Spot Subject to loan quota 7 days
Research 1 item 2 Hours / In-house reference
Undergraduate
Collection Total Items Loan Period
General 20 items 14 days
Serial Publications Latest (2 items)Bound (2 items) 2 Hours / In-house reference3 days
Multimedia Subject to loan quota 14 days
Special Subject to loan quota 14 days
Red Spot Subject to loan quota 7 days
Research 1 item 2 Hours / In-house reference
Diploma / Certificate
Collection Total Items Loan Period
General 5 items 14 days
Serial Publications Latest (2 items)Bound (2 items) 2 Hours / In-house reference3 days
Multimedia Subject to loan quota 14 days
Special Subject to loan quota 14 days
Red Spot Subject to loan quota 7 days
Research 1 item 2 Hours / In-house reference
External Member
Collection Total Items Loan Period
General 2 items 30 days
Serial Publications Latest (5 items) 2 Hours / In-house reference
Multimedia 2 items 2 days
Special - In-house reference
Red Spot - In-house reference
Research 1 item 2 Hours / In-house reference
Returning & Book Drop

Materials can be returned either at the Service Counter or through the Book Drop Service located outside the Library building to enable return of materials after closing hours. However, this service is only for the return of GENERAL COLLECTION items. Other types of collections are to be returned at the Service Counter.

Item Request

Request of items can be made at the Circulation Counter or online and is subject to standard loan terms and conditions.

Loan Renewal

Extensions can be made at the Circulation Counter or online, subject to availability of the required item(s).

Payment for Damages

Payment for damaged or lost items is to be made during office hours at the Collection Management Section (Circulation).

Transgression & Fine

TRANSGRESSION FINE
Vandalism
  • Suspension of membership for 1 semester
  • Fine of not more than RM200
  • Recommend more stringent penalty to Deputy Vice Chancellor (Student Affairs)
  • Recommend for accommodation privileges to be withdrawn
  • Eating
  • Vandalizing and moving library furniture
  • Making noise
  • Bring in large file and bag
  • Moving collection to other collection
 Suspension of membership for one (1) month
Misplacing library material Replace lost item with similar or latest edition of item plus RM50 processing fee.

⚠️ Misplacing or vandalism of library materials

  • Borrowers who do not return items will be subject to penalties such as scholarship deduction, being barred from using library facilities, and forfeiture of Library deposit fee.
  • Transcript and degree certificate will not be issued to users who fail to return any library item.
  • For UMS staff, loss or damage of library items is to be resolved either through cash payment or by salary deduction by the University Bursar.

Overdue Fine

COLLECTION OVERDUE FINE
General 1 Day RM0.50
4 Weeks Current item price + RM50 (Processing Fee)
Red Spot 1 Day RM0.50
4 Weeks Current item price + RM50 (Processing Fee)
Multimedia Items 1 Day RM0.50
4 Weeks Current item price + RM50 (Processing Fee)
Journal / Magazine 1 Hour onwards RM1.00
1 Week Current item price + RM50 (Processing Fee)
Research Material (Thesis) 1 Hours RM0.50

Interlibrary Loan

Inter Library Loan service is offered to assist library users in obtaining materials from other libraries which are not available in UMS library collection.

Application Guidelines

Please make sure the requested material is not in the library collection before submitting your application.

🔍 Check UMS @ Library Discovery 📝 Complete This Application Form

Privileges

ITEM LOAN ENTITLEMENT LOAN PERIOD
Book 5 Copies 14 days
Article / Book Chapter / Proceeding / E-books 5 articles -
Multimedia 2 items 14 days
📞 Contact Us

CUSTOMER SERVICE DIVISION
Universiti Malaysia Sabah Library,
Jalan UMS, 88400 Kota Kinabalu,
Sabah, Malaysia.

Email: libill@ums.edu.my

External Membership

Universiti Malaysia Sabah (UMS) Library is offering to individuals, institutions (government and private) and corporate organizations who are interested to be a member of the library.

Fees and Deposit

CATEGORY ANNUAL FEE DEPOSIT
Alumni RM50 RM100
Non - Alumni RM200 RM200
UMS Retiree Free RM100
Government Official RM200 RM200
Government Agencies (Limited to 3 individuals named by the agencies) RM500 RM200
Corporate (Limited to 3 individuals named by the agencies) RM1500 RM300
Head of Government & Private Agencies RM75 RM200
Gold (Chancellor, Pro-Chancellors & Board of Directors) Free RM50

Privileges

ITEMS LOAN ENTITLEMENT
General Collection 4 items / 14 days
Multimedia Not allowed to borrow unless there is a duplication (2 items / 7 days)
Serial 3 Current Journals / 2 hours
Special Collection Reference only
Inter Library Loan (ILL) Subject to term and conditions.
⚙️ Services
  • Loan, returns, renewals and bookings of materials
  • Reference and Information
  • Information Literacy Program
  • Database (within university network only)
  • Electronic Books (within university network only)
  • Electronic Journals (within university network only)
  • Inter Library Loan (ILL) (subject to terms and conditions)
🏢 Facilities
  • Auditorium
  • Discussion Room
  • 24-hour Room
  • Cubical
  • Surau
  • Printing

📝 Application Guideline

  • Complete the Library Membership application form using the button below.
  • Provide payment according to fixed rate.
  • Submit the complete form to Customer Service Division or by email: membership@ums.edu.my
Borang Keahlian Luar (Membership Form) ➔
🕒 Opening Hours

Effective 15 August 2026

During Semester

Main Library

Monday - Friday 08:30 AM - 10:30 PM
Saturday 08:00 AM - 05:00 PM
Sunday CLOSED

FPSK & FPL Library

Monday - Friday 08:30 AM - 05:00 PM
Saturday - Sunday CLOSED

Semester Break

All Libraries

Monday - Friday 08:30 AM - 05:00 PM
Saturday - Sunday CLOSED
📞 Contact Us

CUSTOMER SERVICE DIVISION
Universiti Malaysia Sabah Library,
Jalan UMS, 88400 Kota Kinabalu,
Sabah, Malaysia.

Email:
membership@ums.edu.my

What is Information Literacy?

Set of abilities to recognize when information is needed and have the ability to locate, evaluate, and use effectively the needed information. (ALA 1989)
💡 Why should you attend?
  • To develop effective literature search strategies.
  • To manage citation methods with Mendeley.
👥 Who should attend?
  • Undergraduate / Diploma / Foundation students
  • Postgraduate students
  • New Staff

What are the offered modules?

Module 1 (Undergraduate) Basic Library Reference Materials
Module 2 Online Public Access Catalog (OPAC)
Module 3 Online Database
Module 4 Mendeley: Reference Management Tools
Module 5 Turnitin: Plagiarism Detection Tool

Enquiries & Registration

For any enquiries, please contact your respective branch:

Learning & Training Division (KK)

📱 088320232

✉️ libet@ums.edu.my

Labuan International Campus Branch

📱 0132456240

✉️ librarykal@ums.edu.my

Medical and Hospital Library

📱 088329055

✉️ medlib@ums.edu.my

Sandakan Campus Branch Library

📱 01126204313

✉️ pumsks@ums.edu.my

To participate, please register by filling this form: